Most organizations can hardly imagine how they would function without email. Indeed, it’s estimated that the average white-collar worker receives around 120 emails each day.
Unfortunately, not all emails office workers receive come from legitimate senders. By avoiding the dangerous email habits described below, you can greatly decrease the likelihood of your organization experiencing an email-related cybersecurity incident.
Dangerous Email Habits You Should Avoid
Knowing that even the most reckless employees wouldn’t click on obviously malicious file attachments, most cybercriminals cleverly disguise malware as legitimate file archives, PDF files, office documents, and other common file types.
Employees should be taught to never download and open any email attachments without scanning them for malware first and verifying they come from a trustworthy sender. For extra convenience and protection, attachment scanning can be automated at the email server level.
Because fileless malware is downloaded from a remote server directly to memory, traditional email attachment scanners are ineffective against it, leaving cybersecurity awareness training as the most effective form of protection.
The person on the other side could actually be someone else, using various email spoofing techniques to hide their true identity. It’s also possible for email messages to be intercepted by a third party, especially when using a public Wi-Fi network. Last but not least, an attacker could gain access to your inbox by stealing your password, which would give them unrestricted access to all sent and received emails.
If you absolutely have to share sensitive information via email, then make sure to encrypt it using an encryption method like OpenPGP so that only the intended recipient can read it.
Around 320 billion spam emails are sent every day, and many of them land in the inboxes of employees whose email addresses are published online, making it easy for spammers to scrape them in large quantities.
When it comes to email spam and obvious phishing attempts, there’s one rule you have to remember: never respond. By responding to spam and phishing, you only encourage the attackers to target you even further.
What you should do instead is mark all spam emails accordingly by clicking the Spam button. Doing so helps improve the accuracy of your spam filter, and it also stops you from opening malicious emails by mistake.
When frantically searching for the right email message in your messy inbox, you could accidentally open a phishing email and download an attachment containing dangerous malware.
To prevent that from happening, you should always strive to keep your inbox clean and organized. Ideally, you want to instantly categorize all new messages so that your inbox is constantly empty unless there’s an unread message inside.
Bottom Line to Dangerous Email Habits
Despite the growing availability of business communication platforms and instant messaging tools, email is here to stay. As such, it’s important for its users to eliminate dangerous email habits that can compromise their security and lead to costly data breaches. If you would like us at TechGen to help you improve your email security, don’t hesitate and get in touch with us.