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End of Year Scams

It’s the end of the year, and with the holidays wrapping up it means “time to get back to work” for most of us, but it means “time to kick into high gear” for hackers. With many companies running with partial staff, identity thieves see them as prime targets. When employees have extra workloads, they can’t spend as much time carefully reading emails, but that just means we need to train ourselves to be cautious.

Every year scammers start bringing out their old standbys for year’s end because people still respond to them. Here are some of the most common tactics, so you and your users can be ready:

  • Employee benefits/Health Savings Account scams

These types of scams rely on employees not being informed of company policies. The scammer will send an email telling the employee that their benefits are about to expire, or they need to renew them for the new year. They provide a fake website to “log in” and steal credentials. Avoid this by making sure to ask the appropriate person in your organization about anything benefit related – don’t rely on random emails.

  • Microsoft (or other software) End of Year upgrade:

This type of scam involves an email telling you that your software is about to expire, and you need to send money to renew it. Typically, they will try to scare you and tell you that your email account will be closed by Microsoft or something similar. Always ask your IT vendor about the status of your licenses. TechGen will be happy to work with you to manage your software licenses and keep you in compliance.

  • Phone call scams (“Vishing”):

With staff overworked, hackers are more likely to try to leverage employee exhaustion by calling directly instead of sending an email. These types of scammers will pretend to be from the IRS, or Microsoft, or some other group that needs credentials, passwords, or access to a computer. None of these organizations will call you out of the blue and make you resolve an issue on the spot.

  • Charity scams:

Lots of people want to contribute to charities toward the end of the year, and who doesn’t like making the world a better place? Scammers will utilize this to send fake charity emails, hoping people will send them money. You can avoid these by navigating directly to the website of the charity you want to go to. Don’t send money to people who ask for it over email.

Finally, scammers have been watching the news as well, and they’ve seen the confusion resulting from the new tax law that congress has passed. Expect there to be lots of phishing emails sent out on this topic. Hackers may be sending fake articles for you to click, asking for your information to “help you calculate your new tax liability” or most dangerously, pretending to be government agents and demanding money. The IRS has released a page talking about fake IRS communications and how to avoid them. You can see that here https://www.irs.gov/privacy-disclosure/report-phishing

Stay warm, and stay safe.

IT Security Measures You Can Follow Immediately

 

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Identifying a Phishing Email

No matter how secure your network is, the first line of defense is always your employees. They are the gatekeepers to your network – deciding which emails are opened and allowed in. Hackers know that they can’t do anything until they get inside. Just like someone who wasn’t invited to the party, they will pretend to know someone, pretend to be someone else, or make up whatever other lies they can to get inside. In the computer world, those fake and malicious emails are called “phishing emails.” Because of how dangerous they can be, the ability to recognize phishing emails is critical to network security.

Here are some things to look for to help you and your employees determine if an email is legitimate, or a party crasher.

Make sure the email is something you were expecting to get. Unsolicited requests, invoices, and links should be suspicious.
Hover your mouse over every link before you click it. You will see a small popup that tells you where the link goes. Make sure the link goes to the correct place before you click. One way to always be safe is to navigate to the website yourself in your browser and don’t click the link at all.
Double check the email address that the email is coming from. Sometimes fake emails will use addresses similar to real sites (e.g. “Techgem.com” instead of “techgen.com”)
Did they misspell my company name or make other mistakes on the email? Do they use a generic name instead of mine?
Do you know the person sending the email? Is this the type of email they usually send? Look at the signature of the email and make sure it matches their usual signature. If their identity is in doubt, you can always call them and verify the authenticity of the email.
Phishing emails will try to make you click without reading. Check to see if the email implies urgency or extreme importance. For example: “IMMEDIATE ATTENTION – YOUR ACCOUNT WILL BE CLOSED”
Look for misspellings and poor grammar. Many people who send phishing emails don’t speak English as a first language.
There can be other, subtle red flags. For instance, does the email have a strange subject line, signature, or layout?
Sometimes, a legitimate email may have one of the above, but by looking at a combination of the above, you can usually tell a phishing email from a normal one.

Attached below is an example of a real phishing email, with the suspicious features we used to identify it pointed out. Take a look at how we applied the tips mentioned above.

Stay safe out there.

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Multi-Factor Authentication

Once again high profile hacking is in the news.

Accounting firm, and security advisor Deloitte was illegally accessed by unnamed hackers last month who had managed to compromise an administrator account and used it to access one of Deloitte’s Microsoft Azure accounts. So far, at least six of their clients have been informed that data including usernames, passwords, IP addresses, architectural diagrams and health information was accessed by the hacker. Deloitte is still reviewing the breach and contacting affected parties.

A question many are asking is “How did such a large company with so much experience in cybersecurity get breached?” and the answer is simple. “They didn’t have two-factor authentication.”

Two-factor authentication is a tool used for added security when it comes to important accounts. The name comes from using two factors to log into an account – your usual password and a separate factor such as a cell phone message, remote FOB, or biometic data like a fingerprint. In general, using multiple steps to log is referred to as “Multi-Factor Authentication” or MFA. With MFA enabled, even when a hacker manages to discover your password, they still can’t access your account without also having your other factor, like your phone. Deloitte didn’t use it on one administrator accounts, and as a result  the hacker merely needed to get one password in order to gain the keys to the kingdom.

Increasingly, two-factor authentication is being considered a basic security step, and we here at TechGen highly recommend all of our clients look into MFA solutions.

  • Microsoft has step-by-step instructions for setting up MFA for Office 365. You can read those here.
  • Another good password solution, LastPass, also supports MFA. Specific instructions are here.

We would be happy to help you set up MFA for your important accounts; if you are interested, please let us know.

IT Security Measures You Can Follow Immediately

 

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Simple Ways to Protect Your Online Accounts and Your Business [Updated!]

Its clear that the Equifax breach is a big deal due to the type of information exposed.  We’re sharing some simple tips to protect your personal information, and  protect your business at the same time.  Still relevant a year later!

Read more

Using LastPass

Everyone should use a password manager like LastPass, 1Password or Roboform to ensure they’re using separate, complicated passwords on each website visited. This article will specifically show some quick tips/videos about using LastPass.

 

  • You’ll primarily use the app through Chrome/IE extension.  The video below will show you how to use it.
  • Creating secure passwords is easy.  You’ll need to do this for NEW sites that you go to, as well as sign in to existing websites, then go through each site’s process for changing your password.  Here’s a quick video on how to create passwords.
  • The Vault is the place where all of your passwords are stored – protected by your master password.   You can organize your passwords by folder here, and share them with others.  This video shows you how to access the vault.
  • Visit the app store on your mobile phone to download the LastPass app there.

We can help your organization setup LastPass Teams, as well as train users on how to use the software, to keep their online accounts protected.

Need help?  Contact us!

IT Security Measures You Can Follow Immediately

 

ISO 27001:2013 ISMS

TechGen Obtains Prestigious ISO 27001:2013 Certification

September 1, 2017
Minneapolis, MN

TechGen is pleased to announce that it has been awarded the ISO 27001:2013 certification.

ISO 20071 is an internationally recognized set of security standards that outlines hundreds of controls designed to protect IT infrastructure as published by the International Organization for Standardization (ISO). These standards address a wide range of physical, technical, and legal controls relevant to mitigating vulnerabilities and risks to data. The 2013 edition of the standards is the most recent, and most rigorous; addressing policies around access control, business continuity, human resources, incident management, physical security, and technical procedures.

TechGen has demonstrated to A-LIGN, an independent, third-party auditor, that it has technical controls in place and formalized IT Security policies and procedures.  A-LIGN is an ISO / IEC 27001 certification body accredited by the ANSI-ASQ National Accreditation Board (ANAB) to perform ISMS 27001 certifications.  Customers can be assured that TechGen takes concerns about the safety of their data extremely seriously, and has committed to meeting the highest standards available to protect them. This certification is a demonstration of that commitment to clients. TechGen continues to design, implement, monitor and maintain security controls that protect client information.

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2017 Password Security Recommendations

Everyone has heard a lot about password security, but as of June the suggested practices have changed. With the constantly evolving world of cyber threats in mind, researchers at the National Institute of Standards and Technology (NIST) have gathered a significant body of evidence about what types of passwords work and which ones don’t. A lot of the old rules we learned decades ago have been found to be very inefficient and don’t really protect us as much as we thought. The new recommendations are summarized below:

  • All passwords should be at least 8 characters long, but significantly longer when possible. Passwords under 8 characters are simply too easy to crack with modern computers. Research has determined that the length of the password is the most important factor in making it secure.
  • Using special characters (!@#$) is no longer suggested when making passwords. These are just going to make your password hard to remember. It’s much safer to just make your password easy to remember, but very long – such as a series of random words. Note that using one word, no matter how long is never secure, you should use multiple.
  • Don’t use repetitive or sequential characters in a password. That means 1234abcd, qwertyui, and aaaaaaaa are all very insecure passwords. Hackers figured out all of the patterns years ago, and can crack your password easily if you use them.
  • Don’t use your username, or the name of the website as part of your password. Even though this adds length and complexity, it is very easy to guess.
  • Don’t use “hints” or other tools to make it easier to get your password. If you use these, a hacker just needs to figure out your mother’s maiden name or other simple facts about you in order to access your accounts. If you use password hints, they don’t need to guess your password at all.
  • Don’t change your password too frequently. While it is still good practice to change your password if you click on a suspicious link, if you got infected with malware, or your password was hacked in the past; arbitrarily changing your password every X number of days is just going to increase the likelihood you select insecure passwords or passwords that are very similar, and thus are no more secure.

And finally:

  • You should use a password manager. Writing down your password is still not considered a good practice because people can easily find your sticky notes with passwords on them. Password managers like LastPass will hold all of your passwords in a secure database, which means they can’t be seen by others or copied. Then you can make long, complex passwords and you won’t have to memorize them. The only password you need to know is the super-strong password for LastPass. We’ve used LastPass here at TechGen for a long time, and are reaching out to clients recommending that they use it too. We will be very happy to help you set up. The time savings and added security are absolutely worth it. Please contact us if you are interested for pricing/features/etc.

IT Security Measures You Can Follow Immediately